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Document Statuses in Dost

Learn what document statuses mean in Dost (Processed, Need Review, Reviewed, Duplicate, Failed) and how to use them to manage your daily workflow effectively.

Document Statuses

Every document has a status that indicates where it is within the processing workflow (for example, "Needs Review" or "Reviewed").

The exact status names may vary depending on your configuration, but the underlying logic remains the same: helping you understand what is pending and where each document stands in the process.

Having clear document statuses allows you to:

  • Know which documents require action.
  • Track process cycles (for example, monthly close activities).
  • Prevent documents from becoming stuck or forgotten in the workflow.
How Do I Use Document Statuses? (Steps + Example)
  1. Locate the Status column in the document list.
  2. Identify the current status of the document.
  3. Update the status when you complete a task (for example, changing a document from Need Review to Reviewed).

Document Status Types

Status Description
Processed The document has been successfully processed.
Need Review The document requires review by an administrator or user.
Reviewed The document has been reviewed by a user.
Duplicate The document has been identified as a duplicate.
Failed The document could not be processed due to an error and requires attention.

Best Practices

  • Avoid leaving documents in ambiguous or intermediate statuses. Once you've completed the review, move the document to a final status such as Reviewed.
  • Use statuses as a workflow checklist, not just as informational labels. They should clearly indicate the next required action and help your team maintain visibility over the process.